If you need to edit the title or owner of a prescribed list that has already been set up in Engage, you can do that easily. You can also update the owner on multiple prescribed lists at one time.


Changing the owner can be useful since only the owner of a prescribed list can publish and unpublish it. If you work in a collaborative environment, for example, where different users need to be able to publish or edit a prescribed list, they can be authorised to do so by assigning them as the owner on the prescribed list.

You can change the title and/or owner on a new prescribed list (which hasn't been published yet) or an unpublished prescribed list, even if you are not the owner of the list. 

But, if you need to edit a published list, the owner will need to unpublish the list first.


How to edit the title or owner on a prescribed list

  1. Once logged in to Engage, navigate to the prescribed list section by select 'Textbooks' then 'Prescribed Lists'.Snapplify Engage interface showing the "Prescribed Book Lists" section under the Textbooks tab, with options to create, archive, assign, quote, and search lists.
  2. Search for the relevant prescribed list using the search bar or use the tabs under the search bar to browse ‘new’, ‘published’, ‘unpublished’, ‘archived’, or ‘all’ lists.Filter options in Snapplify for viewing Prescribed Lists: New, Published, Unpublished, Archived, and All.
  3. Once you have located the relevant prescribed list, select the list’s title to open it.
  4. Towards the top of the screen, select the ‘Edit’ button.
    If you’ve opened a published list, you will not be able to make these edits now. The owner of the list will first need to unpublish the list. If you are the owner, select the 'Unpublish' button at the top of the page, then select the 'Edit' button after the list has been unpublished.
  5. A pop-up opens. To change the list’s title, delete the existing name and type a new one in the textbox under ‘Name’. To change the owner of the list, start typing the name of the new owner in the ‘Owner’ field, then select the applicable name from the list of suggestions. Alternatively, select ‘Make me the owner’ to assign ownership to yourself.Prescribed list form with fields for hard copy only, name, owner, curriculum, and save/cancel buttons.
  6. Then, select the ‘Save’ button to save your changes.


How to change the owner on multiple prescribed lists 

To bulk-assign an owner to multiple prescribed lists simultaneously:


  1. Once logged in to Engage, navigate to the prescribed list section by selecting 'Textbooks' then 'Prescribed Lists'.Snapplify Engage interface displaying the "Prescribed Book Lists" section under the Textbooks tab, with buttons for New, Archive, Assign Owner, Quote, and a search bar.
  2. Browse for the relevant prescribed lists under the ‘new’, ‘published’, ‘unpublished’, ‘archived’, or ‘all’ tabs.Filter options in Snapplify for viewing Prescribed Lists: New, Published, Unpublished, Archived, and All.
  3. Select the checkbox next to the lists you wish to assign a new owner to.
    Snapplify Engage list view of prescribed book lists showing title names, curriculum/grade tags (e.g., CAPS 12), number of titles, owners, and creation/update timestamps.
  4. Select the 'Assign Owner' button.
    Green-outlined button labeled "Assign Owner" used to assign responsibility for a prescribed list in Snapplify.
  5. A pop-up opens. Change the owner of the lists by starting to type the name of the new owner in the ‘Search owner’ field and selecting the applicable name from the list of suggestions. Alternatively, select ‘Make me the owner’ to assign ownership to yourself.

    "Assign Owner" pop-up in Snapplify with a search field, "Make me the owner" link, and buttons for "Save" and "Close".
  6. Select the ‘Save’ button to assign the new owner to the selected prescribed lists.


What Happens When You Make These Changes:


ChangeImpact
List TitleThe new title is visible to all users who have access to the list (e.g., learners and teachers).
List OwnerOnly the new owner will be able to publish or unpublish the list. Old owners lose editing rights.
Bulk Owner ChangeAll selected lists will now reflect the new owner.


If your list needs to be published after making these changes, remember to republish it by selecting the 'Publish' button at the top of the prescribed list page (this button only displays if you are the owner of the prescribed list).


Need help? Use the live chat in the bottom right corner of your screen. Email us at help@snapplify.com or reach out via Whatsapp +27 60 011 8065.